Privacy Policy for Center for Community Engagement,
Neighborhood Advocacy, and Research (CCENAR)

Last Updated: August 29, 2026

1. Introduction

We are committed to protecting your privacy, honoring your trust, and handling your personal information with care, transparency, and trauma-informed stewardship.

This Privacy Policy explains what information we collect, how it is used, and your rights regarding your personal data across our website, community outreach initiatives, research projects, advisory services, and photography work. By using our website and participating in our programs, you agree to the practices described in this policy.

2. Information We Collect

We collect information directly from you when you interact with us, as well as data that is automatically gathered when you navigate our site.

a) Information You Provide Voluntarily

  • Contact & Inquiries: When you reach out via contact forms or email, we collect your name, email address, phone number, organizational affiliation, and the contents of your message.

  • Community Engagement & Research Participation: When you register for listening sessions, neighborhood tours, focus groups, or complete bilingual surveys, we collect relevant contact information, language preferences, and feedback or qualitative responses you choose to share.

  • Consulting & Client Services: When entering into service agreements, we collect contact details, project scope files, and necessary billing information.

  • Photography & Visual Media: If you participate in documented public events, community projects, or photography sessions, we may collect media release forms containing your name, contact details, and signed consent.

b) Information Collected Automatically (Site Analytics)

Our website is hosted by Squarespace, which automatically collects certain technical data to power our site performance and analytics:

  • Device, network, and browser specifications

  • Referring web pages and IP address

  • Navigation details, including clicks, internal links, pages viewed, searches, and timestamps

3. How We Use Your Information

We use your personal data to support our mission-driven work and fulfill our commitments to you:

  • Delivering Services & Coordination: To respond to inquiries, coordinate project management timelines, facilitate advisory services, and schedule community sessions or photography shoots.

  • Civic Research & Community Advocacy: To analyze survey responses and community feedback. Note: Qualitative research and community reports (e.g., housing listening sessions or study findings) are published in de-identified or aggregated formats to protect individual privacy, unless explicit consent is provided.

  • Communication: To send transactional updates, event reminders, or respond directly to your requests.

  • Website Optimization: To analyze traffic patterns and improve the accessibility, equity, and functionality of our online platform.

4. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to ensure seamless site functionality and improve user experience:

  • Functional & Required Cookies: Essential cookies used by our hosting platform (Squarespace) to serve this website securely.

  • Analytics & Performance Cookies: Used only with your consent (via our cookie banner) to view aggregated site traffic and user engagement patterns.

You can manage or disable cookies through your individual browser settings at any time.

5. How We Share Your Information

We do not sell, rent, or trade your personal information. We only share your data with trusted service providers necessary to operate our center and fulfill our services, bound by strict confidentiality requirements:

  • Platform & Hosting:Squarespace (website hosting, forms, and analytics).

  • Payment & Financial Processors:Square, PayPal, or Venmo for direct invoicing and contract payments. Financial transactions are securely handled directly by these providers according to their respective privacy standards.

  • Typography & Display: Services like Google Fonts and Adobe Fonts may receive standard technical details (such as your IP address) to correctly display text on our site.

  • Legal & Safety Requirements: We may disclose information if required by law or in good-faith compliance with legal processes to protect the safety, rights, or property of CCENAR, our partners, or the public.

6. Your Rights Under Oregon Law

We comply with the Oregon Consumer Privacy Act (OCPA). Depending on your interaction with us, you hold the following rights regarding your personal data:

  • Right to Access: You may request confirmation of whether we process your data and obtain a copy of the personal information we hold about you.

  • Right to Correction: You may request that we correct inaccurate or incomplete personal information.

  • Right to Deletion: You may request the deletion of personal information you provided to us, subject to necessary legal and record-keeping exceptions.

  • Right to Opt-Out: You have the right to opt out of any processing of personal data for targeted advertising, data sales, or automated profiling (CCENAR does not sell personal data or engage in automated profiling).

  • Data Portability: You have the right to receive your personal data in a readily usable format.

To exercise any of these rights, please contact us using the information provided in Section 9.

7. Data Security & Ethical Retention

We employ administrative, technical, and trauma-informed security practices to safeguard personal information from unauthorized access, loss, or disclosure.

We retain personal data only for as long as necessary to fulfill the purposes for which it was gathered—such as project completion, community reporting obligations, or compliance with legal and financial record-keeping requirements. Research data is archived securely with identifier key codes stored separately from response data.

8. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, community practices, or regulatory requirements. The updated policy will be marked with a revised "Last Updated" date at the top of this page.

9. Contact Us

If you have questions, concerns, feedback, or requests regarding this Privacy Policy or your personal data, please contact:

Center for Community Engagement, Neighborhood Advocacy, and Research (CCENAR)
Email: therrera@ccenar.org